Secure storage in the Nordics
All materials are stored on Nordic servers with MSB III classification. Your data is safe with Mediaflow.
GDPR & Personal Data Management
Security and control at every step in a GDPR-compliant media library
Mediaflow’s GDPR tools are an additional service that handles personal data in your files, making it easy to meet legal requirements and work securely. With useful features like digital contract management and collection, automatic notifications, and seamless integrations with CMS and Media Portals, secure personal data management becomes a natural part of your workflow.
Traceable and transparent
Usage history and logs help you easily track where and when files with personal data have been used.
Easy to do right
The GDPR features are a key part of the platform and simplify managing the personal data register, including people and contracts.
Oversee personnel, agreements, and media rights
The GDPR tools provide a comprehensive overview of all individuals in the system, including their contracts and associated files. You can easily:
- View and update personal data
- Add or remove contracts and legal bases
- Check for missing consents or agreements about to expire.
You manage which users have access to the GDPR tools and can customize permissions, alerts, and actions for files that do not meet regulations.
Integrated, intelligent and secure
The GDPR module is designed to seamlessly integrate into your existing Mediaflow workflow. It covers everything from collecting digital contracts and consents to automatically matching individuals and sending system alerts. With everything in one place, staying compliant with regulations is simple without slowing down.
Facial Recognition
Intelligent facial recognition in images makes it easy to link individuals and contracts to the correct files.
Clear overview of individuals and agreements
See right away who is in which files and what rights they have — all in one place.
Hide files that are not approved
Prevent accidental publishing by hiding unmanaged or unapproved files in Media Portals and integrations.
Digitally collect agreements
Send contracts and consent requests through SMS or email, and collect signatures digitally. Conveniently linked directly to the personal data register.
Alerts
Clear overview when contracts are missing or about to expire, so you can act in time and always work GDPR-compliantly.
Permission control
You decide who can view, edit, or manage personal data and consents, based on roles and groups.
Let’s talk about how Mediaflow can make your work easier.
FAQ - GDPR & Personal Data Management
The GDPR module is a tool for securely managing personal data and rights. It offers an overview of which individuals are in your files, links contracts to the correct material, and helps you stay compliant with legal requirements.
You save time, minimize the risk of errors, and can be assured that the material is used with the proper legal basis. This eliminates uncertainty and enables you to concentrate on communication and creativity.
Yes, you can create a personal data register where contracts, consents, and the legal basis for storage are linked to each individual and their file. You can also collect and store new contracts digitally via SMS or email.
Yes, the GDPR module has facial recognition that suggests matches with individuals already in the register. This makes it easy to connect files to the correct contracts.
No, facial recognition is optional. You can turn off or limit the feature based on your internal guidelines.
Yes, connected to your CMS, Mediaflow can hide or remove material when consent is no longer valid.
You determine which users can view, edit, or manage personal data and contracts based on their roles and groups.
All data is securely stored on Nordic servers and is not transferred to a third party.
Mediaflow’s GDPR module is built to simplify compliance. It uses a digital personal data register, clear labeling of personal data, and full traceability, providing transparent handling that consistently follows regulations.
Yes, Mediaflow records downloads, usage, and publications through CMS integrations.
Yes, you can specify and modify the legal basis and receive notifications when documentation requires updating.
Explore all Mediaflow solutions
Digital Asset Management
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Online Video Management
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Brand Asset Management
Give everyone in your organisation access to the right brand assets and materials, ensuring consistent communication aligned with your identity.
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