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Let Your Files Organise Themselves – with Smart Folders
Per Erséus
How do you find the right file when you need it the most? For many teams, that means endless folder browsing, repeated searches, duplicates and manual sorting. With Smart Folders in Mediaflow, you can work in a metadata-driven way – and let your files organise themselves into a much smoother workflow.
Smart Folders are based on our advanced search technology. It can find files using automated parameters such as colour content and AI keywords – but also metadata you’ve added yourself, like photographer, colour labels or ratings. In short: Smart Folders are saved searches, stored as folders for quick access whenever you need them.
To save and configure a Smart Folder, you need to be a Pro user in Mediaflow. You set up the search criteria once and save them as a Smart Folder. From that point on, Mediaflow keeps the folder updated automatically, and all users can open it and view the files they have permission to access. And whenever a new file matches your criteria, it appears instantly without you having to do anything.
Why are Smart Folders so powerful?
✔ A metadata-driven workflow. A manual folder structure gets difficult to manage as more users get involved. With Smart Folders, you build a more automated and metadata-driven workflow that doesn’t depend on a shared folder structure. This means more control – with less administration.
✔ New files appear automatically. Smart Folders update dynamically. So when a colleague – or an external photographer – uploads material that matches your criteria, you see it straight away without needing to sort or inform anyone.
✔ You decide where the folder should live. Save it in your personal area for private use – or make it available to everyone in the folder tree. By marking a folder as a favourite, you’ll always have quick access to your most common searches.
Real-world examples from our customers
- Collect everything related to a campaign – all uploaded material becomes visible in one place.
- Find images that have already been used on your website or in print – per person, subject or usage.
- Receive files from external photographers via Web Share – and let them land in the right folder automatically.
- Automatically find images in a specific format, colour palette or orientation.
- Keep unprocessed or unapproved material in one place, ready for review.
Less searching. More creating.
Smart Folders help teams work with the right material from the start. Instead of browsing folders or asking colleagues where files are located, you get instant access to what you need – in the right version and at the right moment.
Want to see how it works in your organisation?
Book a short demo and discover how Smart Folders can make your workday faster, clearer – and far more creative.
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