Per Erséus
How do you find the right file when you need it the most? For many teams, that means endless folder browsing, repeated searches, duplicates and manual sorting. With Smart Folders in Mediaflow, you can work in a metadata-driven way – and let your files organise themselves into a much smoother workflow.
Smart Folders are based on our advanced search technology. It can find files using automated parameters such as colour content and AI keywords – but also metadata you’ve added yourself, like photographer, colour labels or ratings. In short: Smart Folders are saved searches, stored as folders for quick access whenever you need them.
To save and configure a Smart Folder, you need to be a Pro user in Mediaflow. You set up the search criteria once and save them as a Smart Folder. From that point on, Mediaflow keeps the folder updated automatically, and all users can open it and view the files they have permission to access. And whenever a new file matches your criteria, it appears instantly without you having to do anything.
✔ A metadata-driven workflow. A manual folder structure gets difficult to manage as more users get involved. With Smart Folders, you build a more automated and metadata-driven workflow that doesn’t depend on a shared folder structure. This means more control – with less administration.
✔ New files appear automatically. Smart Folders update dynamically. So when a colleague – or an external photographer – uploads material that matches your criteria, you see it straight away without needing to sort or inform anyone.
✔ You decide where the folder should live. Save it in your personal area for private use – or make it available to everyone in the folder tree. By marking a folder as a favourite, you’ll always have quick access to your most common searches.
Smart Folders help teams work with the right material from the start. Instead of browsing folders or asking colleagues where files are located, you get instant access to what you need – in the right version and at the right moment.
Book a short demo and discover how Smart Folders can make your workday faster, clearer – and far more creative.
Wouldn’t it be ideal if more people in your organisation could create their own material, publish it and communicate independently? We know this is a common challenge. Many experience an increased risk of the brand becoming inconsistent. How do you know which font or colour is correct? The result is rarely greater freedom – more often it leads to more guidelines and more proofreading. So how can you do it better?
Many organisations manage images, video and brand as separate disciplines. Images are stored in one place, video is published in another, and brand guidelines live as documents on the side. Each area has its own workflows, logic and tools. It works – up to a point.
Like many organisations, you’ve probably invested time in choosing the right tool for managing images and video, and now it’s time to start using it. Yet even with the right features in place, a well-thought-out structure and clear permissions, only a few people use the system consistently. Others use it sporadically – or not at all. So how do you get everyone who needs it to actually use the platform?